STPS

How Do I Know That My Taxes Are Getting Paid?

One of the biggest challenges that face the trucking industry is knowing how you and your business are going to be taxed. And I’m sure you’ve asked yourself many times before: “Who pays my taxes and how do I know that they were paid?”

We’ve all seen the headlines about a payroll company running off with their client’s tax money. It is a curse on the payroll profession that a few unethical people make us have to wonder about everyone. And while fraud is not unique to the payroll industry, it does happen with corrupt payroll companies. 

federal tax taxes

Although there are many benefits to outsourcing your company’s payroll functions, it’s crucial to be aware that employers who outsource payroll are still legally responsible for any and all payroll taxes due. 

According to the IRS, “An employer’s use of a Payroll Service Provider (PSP) does not relieve the employer from its responsibility of ensuring that all of its federal employment tax duties are met. A PSP assumes no liability for their employer/clients’ employment tax withholding, reporting, payment, and/or filing duties.” 

eftps, federal taxes, tax
eftps, federal taxes, tax
eftps, federal taxes, tax

Access your Electronic Federal Tax Payment System (EFTPS) Account:

EFTPS is a free website from the Treasury Department that gives employers easy access to their deposit history, as long as payments are being made using their Employer Identification Number (EIN). 

 

If you’re already signed up for EFTPS and have a pin number you can login and view your payroll tax deposit records:

① Go to www.eftps.gov

② Click ‘payments’

③ Login with your EIN, PIN and password

④ Click ‘check payment history’

⑤ Search for tax payments, the tax form should be 941

 

If you’re not already signed up for EFTPS:

① Go to www.eftps.gov 

② Click ‘enroll’

③ Agree to the terms and pick the type of entity

④ Fill in the necessary information

⑤ You will receive your PIN by mail

⑥ Follow the instructions above to login and access your records

Access Your State Tax/ Treasury Account:

The EFTPS portal is only for federal tax payments, and some states have their own process for employers or payroll service providers to submit their tax deposits and access their transaction history:

New Jersey Division of Taxation

Pennsylvania Department of Revenue

New York Department of Taxation and Finance

Delaware Division of Revenue

If you suspect your payroll service provider of fraud involving your federal taxes being deposited or involving filing your tax returns, you can submit a complaint using Form 14157 Complaint: Tax Return Preparer and mail the form,
or fax it to 1-855-889-7957

Read our tips for smarter payroll outsourcing →

This article explains how to select a trustworthy payroll service provider.

When you outsource your payroll, make sure you are handing over the responsibilities to a trusted professional. 

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Written by Gentry DeWinter

Gentry graduated from Grand Valley with a Bachelor’s Degree in multi-media journalism. She is an artist who loves videography, writing, and hopes to one day own multiple dogs.

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