STPS

Why Should You Know Who Does Your Payroll?

The success of any organization is closely tied to financial matters, making it crucial to know who is responsible for handling payroll. Given the complex and time-consuming nature of payroll processing, outsourcing to a payroll service may be worth considering. A payroll provider is a third-party organization that specializes in handling payroll on behalf of other companies. This article highlights the reasons why you should know who does your payroll. 

Reputation and Expertise:

Knowing how long a company has been in operation is important because it provides insight into the company’s stability. There are numerous cases in today’s world where businesses fall victim to dishonest payroll service providers who embezzle large sums of money, leaving the affected businesses to deal with the IRS and their employees. When outsourcing payroll processing, it is critical to take the necessary precautions and thoroughly research the service provider’s background and reputation.

Cost:

Switching payroll service providers can come with several costs, such as implementation, onboarding, and other fees, which are based on the complexity and labor intensity of the setup. These costs are fairly standard when starting a new provider relationship, but some employers may not be aware of the costs associated with terminating the partnership with their current provider. These fees may include early contract termination, downloading data and temporary data storage, system access, and support after the transition. It’s important to know which services are included in your pricing and which are extra. While comparing prices is important, the cheapest option may not always be the best. In the long run, a less expensive solution could end up being more costly.

Tools and Features:

When it comes to HR and payroll software, there are many options available, but the quality and user-friendliness can vary greatly. To make the best decision for your company, compare the features of each provider’s offering. A demo is an excellent way to see how a provider’s solution differs from the competition firsthand.

Your industry may have specific requirements that must be met, so it is critical to select a platform that can meet those requirements. Look for solutions that provide seamless data and electronic process integration to help reduce administrative errors and delays. This can save your company a significant amount of time and money.

Impact on Employees:

When considering a change in service providers, one of the most critical factors to consider is how it will affect your employees. Switching to a new provider may require your employees to learn a new system and receive training on tasks such as clocking in and out and requesting time off. While it’s important to do what’s best for your company, it’s also essential to consider the impact on your employees.

Communication is key to ensuring a smooth transition. Keep your team informed throughout the process so that the change doesn’t come as a surprise. This will help to minimize any potential disruptions and enable your employees to adjust to the new system more quickly.

Data Migration:

When switching to a new system, most vendors will provide some assistance in transferring your data. However, depending on the type of partnership and the time of year, historical data may or may not be required in the new system. While it’s not always necessary to migrate historical data, many employers choose to do so in order to have all of their data in one place.

If you decide not to migrate historical data, you may need to pay for a data dump of your existing data or request extended access to your old system to manually access and download necessary files and reports. It’s important to consider these factors when choosing a new system and budgeting for any associated costs.

The type of HR and payroll information that can be accessed electronically varies by provider. This may include electronic pay stubs, tax records, and other relevant data. It’s important to research and compares different providers to ensure that the electronic information they offer meets your specific needs.

Why People Like Us:

Not only does Superior Trucking Payroll Service form relationships with our clients but we make sure we fit our payroll service to our clients specific needs. Other national payroll companies have one way of doing payroll services, so the client has to adapt to their process. There are no customizations with them unless you pay for add-ons and even those add-ons might not be what you want or need.

What are some examples? We can customize your drivers paystub with information such as; load number, delivery date, pick-up city, drop-city, miles driven, or any combination of this information. Another very importation detail is how much the truck driver got paid for each load and the total amount. This will cut down on the number of phone calls your office receives to explain driver pay each week. Customizing the reports are also possible. 

Since Superior Trucking Payroll Service is a niche trucking payroll service, we know trucking and know trucking payroll. Other national payroll companies don’t know how to pay truck drivers because they only focus on employees that get paid hourly or salaried. We understand truck drivers get paid by the mile or by the percentage of the load. 

Our mission statement is “To help trucking families,” because we don’t just want to help the client but their entire “trucking family” as well. We want to support everyone by sticking to our mission statement. 

Bottom Line:

Outsourcing payroll processing can be an excellent option for companies looking to improve their financial management. However, it’s essential to consider several factors before making a decision, such as the reputation and expertise of the service provider, associated costs, tools and features, impact on employees, and data migration. By taking these factors into account, companies can select a payroll provider that best suits their needs and ensures a smooth transition for their employees. Ultimately, selecting the right payroll provider can save a company time and money while providing a reliable and secure solution for managing their payroll needs.

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Written by Tessa Braybrook

Tessa joined Superior Trucking Payroll Service in September 2022. She loves to write and make videos which made her a great asset to the team in her marketing position. 

Before working at Superior Trucking Payroll Service she worked in IT at GVSU which gave her the skills to problem-solve with customers over the phone. 

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